Monthly payroll service for Estonian or international companies with employees working in Estonia. Accurate salary calculations, tax declarations, and full compliance with local employment regulations.
€120/month base fee + €20/month for each employee
Description
Our Monthly Payroll Service is a comprehensive solution to manage employee salaries and taxes with ease. Designed for companies of any size (from a single employee to a full team), this service ensures every payroll is handled accurately and on time. We take care of compliance with Estonian tax and employment regulations, providing convenience for employers and timely, correct payments that boost employee satisfaction.
Price - €30/month base fee + €10/month for each employee
- Monthly Wage Calculation: Precise calculation of each employee’s gross and net pay, including all necessary tax withholdings and deductions.
- Vacation Pay, Sick Leave & Bonuses: Calculation and inclusion of vacation pay, sick leave compensation, and any bonuses or commissions if applicable for the pay period.
- Payroll Reports & Filing Tax Returns: Preparation of detailed payroll reports and submission of all required tax returns each month, ready for review.
- Filing with Estonian Authorities
Registration of each employee in the Employment Register (Töötajate register) as required by Estonian law when employment begins or ends.
- Employment Contract Template
Provision of a compliant employment contract template in English. The template outlines essential terms such as working hours, duties, salary, benefits, and termination conditions.
Timing
- Monthly Processing: Payroll is processed on a monthly cycle. Simply send us the required data (hours worked, changes, etc.) at the end of each month, and we will calculate wages promptly.
- On-Time Declarations: All payroll-related tax forms and reports are submitted in accordance with Estonian tax deadlines. We ensure filings (such as monthly tax declarations) are completed on time, every time, to keep your company in good standing.
- Employee Registration: Employees are registered or de-registered in the Töötajate register immediately upon hiring or termination, as required by law.
To provide this service, we will need the following information and documents from you:
- Company Name and Registry Code: Your company’s official name and registration number (registrikood) for filing purposes.
- Employment Contracts: Copies or details of the employment contract(s) for each employee to understand salary terms and benefits.
- Monthly Time Reports/Hours Worked: Each month’s work time reports or hours worked for every employee (for calculating salaries, overtime, and leave).
- Updates on Changes: Notification of any changes in salary, employee status, leave taken, or bonuses for the month so we can adjust the payroll accordingly.
- For Employees Working in Estonia: This service is tailored for companies with employees who work in Estonia — either on-site or remotely. Whether your team is in the office, hybrid, or fully remote, we ensure their payroll is handled professionally and compliantly.
- Ensure Full Compliance: We help keep your company fully compliant with Estonian tax laws and employment regulations. From accurate tax withholdings to proper leave compensation, every aspect meets legal requirements, reducing risk for your business.
- Scalable to Your Needs: Our payroll service is flexible and grows with you. Whether you have one employee or one hundred, we can scale our service to match your needs, providing reliable payroll support as your team expands.
By outsourcing your monthly payroll to us, you save time and eliminate the stress of navigating complex payroll rules. Enjoy peace of mind knowing that your employees will be paid correctly and on schedule, and all obligations to the state are met professionally and punctually. Let our experienced team handle the numbers and paperwork while you focus on running and growing your company.
Questions?
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